We hope you enjoy the programs at eClub One

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When you are starting to decide how, when, where, who, what and why of a Club Fundraising Project, take the SPEED test first.

S e l e c t
Fund raising functions or events that…

• Involve all members

• Can be carefully managed financially

• Have appeal in your community

Strong leader (s) and committee members with…

• Previous experience

• Sales experience

• Accounting experience

• Legal and insurance experience

• Logistics planning experience

• Strong community business connections

• Public relations experience

Members that…

• Want to work

• Need to work

• Don't usually work

• Are new

• Are old

• Don't have a clue

In other words, GIVE EVERY MEMBER A JOB!!!

P l a n

• Early, often, ahead - it is never too soon to start

• Determine the purpose FIRST, then the event

• Assess your resources FIRST, then the event

• Build on past experiences - apply the lessons learned, then the event

• Assess your financial needs - BEFORE you select the event

BUDGET

• Develop a budget - for both the event and the amounts to be given as donations

• Identify who will benefit from the event

• Will the Club need to provide funding from your own Club budget? (Is the event to be self supporting?)

• How big a "NUT" will you need to raise to then make some money for donations?

• Who will say "NO" to expenditures?

LOGISTICS

• Venue - Where, When, Timing, Weather, Conflicts

PUBLICITY

• Promotion - How, When, Method, Media, Conflicts

• To buy or not to buy publicity - that is the question

• Making your event NEWSWORTHY

• Use the Rotary logo appropriately (See Rotary.org for info.)

PARTICIPATION

• Who - just your Club, other groups, everybody

• Benefits - Recognition, Money, Publicity

• Directions - who tells who what to do

• Define - tasks, responsibilities, accountability

E x e c u t e

DEVELOP

• Daily calendars and time schedules

• Assignment charts or sheets

• Working Committees with sub-Chairs

DEFINE

• Clear tasks which can be understood by everybody - leave no questions unasked

• Success - at every level

• Measurements - avoid disasters

EXPECT

• Something to go wrong

• Most everything to go right

• Somebody to get sick

• To enjoy yourself

• To say "THANK YOU"  often and in person

• What Mr. Lincoln said (You can please some of the people, some of the time, but you cannot please all the people all the time.)

• To take pictures

• To smile

• To laugh (especially at yourself)

• To have an adult beverage when it is over!!

E v a l u a t e

What

• Went right

• Went wrong

• Could have been done better

Strengths

• Of the Chairs and Leaders

• Of the groups that may have assisted and/or benefited

Budget

• Falling short of the goal

• Exceeding expectations

Effects

• Of your success

• On the Club membership

• On the community

• On gaining membership

Ensure

• Continuity

• Future success of events

• Records are kept and are completed

• Records are passed on to the next leadership team

• Outstanding bills are paid and issues resolved

• Awards

  • Are applied for (at the District level at least)

  • Plaques are given

  • “Recognition is always the best reward:"

D e c i d e

“Do we really want to do this event again?"

Hold a Club Assembly - hear the cheers (or the moans and groans)

Whether an event should be "sunsetted" (allowed to not be prepeaed)

Then, S P E E D on to the next event! GOOD LUCK!

SELECT    -   PLAN   -   EXECUTE   -   EVALUATE   -   DECIDE

Presented by Past Governor Gerry Roberts, District 5230, 2000-2001, Member, eClub One

References:

Rotary International, Club Committee Manual, Chapter 3, Effective Service Projects; Chapter 4, Fundraising for Effective Service Projects.

District 5230, Club Leadership Training Assembly, 2003, Learning Objectives, Governor Rod Belton, 2003-2004

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